Haulers (trucking companies)
The local trucking companies operators pick at the scale. This is not the QuickBooks customer list — haulers are informational (they don't bill). Add a company here ahead of time, or let one be added on the fly as trucks arrive. Truck identity is (company + unit), so two firms can each run a "101" without sharing a tare. Use this tab to fix a typo (Rename) or fold a duplicate into the real one (Merge — the loser's trucks move to the winner; past tickets keep the name they printed with).
Unit prefix is optional and advisory. Set one (e.g. AN for All North) and the scale will
suggest "AN10" when the operator types unit 10 for that company — he can always ignore it and type
anything. Leave it blank for DRS's own trucks so their units stay bare.
Dispatch company links a hauler to its FieldFlow subcontractor so billed-by-the-tonne estimates group tonnage the way the dispatch board does. Pick DRS fleet for DRS's own trucks (they list first on the estimate). Unmapped haulers still bill — they just group under their pit-side name at the bottom.
Emails are where the office's Hauler emails tab sends this company's daily scale-ticket pack (slips PDF + CSV — no pricing on either). Comma-separate several addresses; blank means this hauler can't be emailed. Mail goes out from the DRS dispatch mailbox, so replies land with dispatch.
| Company | Unit prefix | Dispatch company | Emails | Trucks | Status |
|---|
Customers
Read-only view. In production this list is a cache of QuickBooks customers, refreshed by FieldFlow. The shack screen, the office daily report, and QBO estimates all draw from this same list — there's no separate "PitFlow customer" concept.
| QBO ID | Display name | Active |
|---|
QBO item mapping
Each pit product must map to a QuickBooks Item (Product/Service) before it can be invoiced. Create the items in QuickBooks first, then pick the matching one here. "Generate Daily Invoices" skips any customer that contains an unmapped product and reports it so you can fix it.
| Pit product | QBO item | Status |
|---|
Crushing rates
Tonnes produced = hours × rate for each product. Set a product's t/hr here; blank means "no rate yet" (the crusher will see it flagged). Editing a rate only affects future entries — past days keep the tonnage they were logged at.
| Product | Rate (t/hr) |
|---|
Crushing combinations
A crushing run makes one or two products. These are the options the crusher picks from — set a secondary product for a two-product run, or leave it none for a single product.
| Primary | Secondary | Active |
|---|
Opening stockpile
The yard isn't empty on go-live. Enter what's roughly in each pile now so the boss's "in yard" number is real from day one: opening + crushed − hauled. Saving stamps today's date — so any time someone does a fresh physical count, just type the measured tonnes and save; it re-baselines and clears any guesstimate drift. Blank = no opening (counts all-time).
| Product | In yard now (t) | As of |
|---|
Activity report
Pit activity for a date range. Pick Sales, Crushing, or Both. Download PDF saves a finished file you can attach to an email; Open in browser shows the same figures on screen and opens the Print dialog. Figures are tonnes & loads — pricing lives in QuickBooks.
People
One login per person, used on the sign-in screen under Staff login. This is the same login as FieldFlow — the two apps share one list, so an email already shown here is that person's FieldFlow account: change its role, don't add it again. Admin opens Pit View + Office + Admin here and is also FieldFlow's admin; Owner is the same superset. Dispatcher/Crusher are for a named operator (rare — stations sign in below). Deactivate rather than delete (it keeps a person's name on their past tickets). Leave the password blank to auto-generate a temporary one, shown once — copy it then. People change their own password inside FieldFlow.
| Role | Mode | Active |
|---|
Station PINs
The shack, loader and crusher stations sign in by picking their station on the login screen. Set a PIN to require a code at that station, or leave it one-tap. PINs are digits only (6–8) and are shown as you type them. A PIN only controls sign-in at that station — Office and Admin access is by a person's role above, never by PIN.
| Station | Lands on | Sign-in | Set / change PIN |
|---|
Office details on customer documents
This is the contact block printed on the daily spreadsheet and the delivery-slip PDF a customer receives, opposite the DRS logo. Scale hours change with the season — change them here, no one needs to touch the server. A saved change shows up on the next document you download. Leave a box empty and that line is simply left off the document — better a missing phone number than a wrong one on a customer's statement.
| Field | Value on documents | Where it comes from |
|---|
Preview
Exactly what prints in the corner of the spreadsheet and on the slip pack cover.
—
Trucks
Set a tare (kg) per configuration — Solo is the empty truck, then each trailer combo. These are the exact tares the scale & loader autofill. Every box saves as you type; a change is logged for audit. Delete removes a unit with no tickets; a unit that already has tickets can't be deleted — Deactivate it (drops off the operator's list, stays on past tickets). Rename fixes a unit's name in place; Merge folds the same physical truck entered twice ("10" and "AN10") into one — tares and tare history consolidate, and past tickets keep the unit they printed with.
Products / materials
The materials operators pick from at the scale. Seeded at go-live but editable here so you can add a new product mid-haul without a redeploy. A new product also needs a QBO item mapping (next tab) before it can be invoiced. Deactivate rather than delete — a retired material stays on the tickets that used it.
| Order | Name | QBO mapped | Active |
|---|